10 Tips for a Successful Event Planning

Written by Urabana Weddings

Corporate & Social Events are the need of every organization to establish their presence in the competitive world. Planning of such events requires great expertise and resources to suffice its purpose.

Urbana Weddings and Events share the basic tips to make any event memorable and effective.

1. Start Early – No matter an event is big or small, you need to begin early. Early planning helps in the hassle-free show and offers an opportunity to avail better alternatives. Moreover, early booking will enable you to fetch the best deals and discounts.

2. Budgeting – The budgeting is the most important and foremost requisite of event planning. Set up your total budget first and then split it for every section. A separate budget of every section is required to fix the limit of expenses in every section, like venue booking, catering, decoration, transportation, marketing cost, etc.

3. Be Flexible, not Rigid – Some times, things do not happen the way we want while implementing a master plan; so instead of being rigid, it is better to adjust to the situation and choose alternatives. You may not get desired date, location and vendor but an event needs to happen; so be open to other best alternatives.

4. Compare and Negotiate – Best way to cut the cost of an event is to compare the price and services of different vendors. You can also invite the online quotations to compare. This will give you a bargaining edge while finalizing rates with vendors. Your research on the details will enable you to get the best rates.

5. Distribute Responsibilities – There are several activities like registration, catering, transportation, guest welcome etc. which you alone cannot manage and monitor in an event. You need to allocate the work and responsibilities further, but the allocation of tasks and responsibilities should be done keeping in view the capability of that person.

6. Create and Share your Plan – Spare some time to pen down the plan and share the document with all who are going to manage the event with you. The document should contain the complete details of person wise work assigned and stage of work. This will enable your team to be on track and coordinate on every stage.

7. Backup Plan – Future is unpredictable and uncertain. So, always be ready with a backup plan. You should be well equipped with emergency contacts and resources to handle every exigency.

8. Venue Selection – Venue selection is one of the most important decisions of event planning. It should be done in the very first phase of the planning. Selecting the location of the venue, in-house facilities,
infrastructure and maintenance are few important points need to be considered.

9. Finalize Guest List – Making of the guest list is the most painstaking and important thing for every event. All arrangement from the venue booking to the catering depends upon the number of guests attending the event.

10. Trust the Expert – Hiring a professional event planner is a great option if an event is an important occasion for your business or family. A good event planner will make your event memorable and will also help you save by fetching best deals with their contacts. Hence, the event will not be a financial or mental burden on you.